---
title: Hubstaff
canonical: https://saasranked.com/software/hubstaff/
category: Time Tracking Software
points: 89
rank: 3 of 12
facts_checked: 2026-10-08
---

# Hubstaff

Team time tracker with Windows, macOS, Linux and mobile apps, invoices, project budgets and a named SOC 2 Type II.

89 points out of 100. #3 of 12 time tracking tools. Vendor: Hubstaff. Website: https://hubstaff.com/

- Starter lists at $4.99 per seat a month on annual billing; Grow is $7.50 and Team is $10 [1].
- A flat $144-a-year Small Business Essentials offer for qualifying new teams covers 3 paid seats plus a free owner seat [2][3].
- Apps cover Windows, macOS, Linux, iOS and Android, plus a Chrome extension and a browser app [4].
- Hubstaff names SOC 2 Type II on its security page [6].
- The free plan is for one person only; teams start on a paid plan with a 14-day trial [1][2].

Verdict: Hubstaff suits small teams that want hours tracked on Windows, macOS, Linux and phones, then billed through invoices built from that time [4][12]. Prices start at $4.99 per seat a month on annual billing [1], and idle time, offline tracking and two-factor sign-in are documented [7][8][9]. The catch: single sign-on is only on Enterprise, the free plan has one seat, and timesheet approvals need the Team plan [2]. Best for: Small teams that want tracked hours turned into invoices and payroll.

## Points

| Criterion | Line | Value | Points | Note |
|---|---|---|---|---|
| Systems | Apps | Windows app, macOS app, Linux app, iOS app, Android app, Web app | 12/12 | Download page lists desktop apps for three systems, iOS and Android apps, and a "Hubstaff Browser App", counted as the web app [4]. |
| Systems | Browser extension | Yes | 3/3 | The download page lists a Hubstaff Chrome extension [4]. |
| Systems | Tracks time offline | Yes | 3/3 | The timer stores activity locally while offline and uploads it once the connection returns [8]. |
| Tracking | Idle detection | Yes | 7/7 | The app prompts the user to keep or discard idle time; Grow lists idle time out, Team custom settings [7][2]. |
| Tracking | Automatic activity log | Yes | 5/5 | Desktop timer apps record apps and URLs visited while tracking [10]; limited on Starter and Grow, unlimited on Team [1]. |
| Billing | Timesheet approval | Yes | 6/6 | Members submit timesheets and managers approve or deny them; listed from the Team plan [11][2]. |
| Billing | Invoices from tracked time | Yes | 8/8 | A new invoice generates line items from the team's time recordings, using bill rates [12]. |
| Billing | Billable rates | Yes | 6/6 | Bill rates are set per member and overridden per project; the time and activity report lists Billed amount as an option [13][14]. |
| Billing | Project budgets and alerts | Yes | 3/3 | Project budgets in hours or cost email budget alerts at a chosen percentage; offered from Grow [15][1]. |
| Reports and links | Report export formats | CSV, PDF | 2/3 | Reports download as QuickBooks format, CSV or PDF; Excel is not listed [16]. |
| Reports and links | Scheduled reports by email | Yes | 2/2 | Reports can be scheduled by email daily, weekly, bi-weekly or monthly, as PDF or CSV [17]. |
| Reports and links | Public API | Yes | 3/3 | A public developer portal documents API endpoints, including time entries and activities [18]. |
| Reports and links | Named integrations | Jira, Asana, Trello, QuickBooks, Slack | 5/6 | Five of six listed by name with descriptions; Google Calendar has no description and its setup guide runs through Zapier, so it is excluded [5][19]. |
| Security | Single sign-on (SAML) | No | 0/3 | Single sign-on is listed only for Enterprise, which the pricing data describes as contact sales [1][2]. |
| Security | SOC 2 Type II or ISO 27001 | Yes | 5/5 | The security page names SOC 2 Type II; a separate page says Hubstaff was SOC 2 Type II compliant as of December 10, 2021 [6][20]. |
| Security | Two-factor sign-in | Yes | 3/3 | Owners and managers can require team members to turn on two-factor authentication [9]. |
| Price | Free plan | Yes | 7/7 | Help article and the pricing page data list a Free plan that tracks time for one person [2][1]. |
| Price | Users on the free plan | 1 | 0/3 | The Free plan accommodates one person, the organization owner only [2]. |
| Price | Cheapest paid plan | $4.99/mo | 9/12 | Starter, $4.99 per seat a month on annual billing, 2 seats minimum [1][3]. |

## Plans

| Plan | Price | Per month (USD) |
|---|---|---|
| Free | Free [1][2] | $0 |
| Small Business Essentials | $144/year [2][3] | $12 |
| Starter | $4.99/seat/month [1][3] | $4.99 |
| Grow | $7.50/seat/month [1][3] | $7.50 |
| Team | $10/seat/month [1][2] | $10 |
| Enterprise | Contact sales [1][2] | - |

The pricing page data labels the listed per-seat prices as annual. Per-seat plans bill monthly, quarterly or yearly, and the smallest billable count is 2 seats [1][3]. Small Business Essentials is a special offer for qualifying new organizations that appears at signup, not on the pricing page, so it is not used as the regular price [2].

## Strengths

- Desktop apps for Windows, macOS and Linux, mobile apps for iOS and Android, and a Chrome extension [4].
- Invoices fill themselves with line items from your team's time recordings [12].
- Project budgets can email an alert at a percentage you choose [15].
- Names SOC 2 Type II on its security page [6].
- Time tracked offline is stored on the computer and uploads when the connection returns [8].

## Limits

- The free plan accommodates one person, the organization owner only [2].
- Timesheet approvals are in the Team plan and up, not in Starter or Grow [2].
- Single sign-on is listed only on Enterprise, which the pricing data describes as contact sales [1][2].
- The export help article lists CSV, PDF and QuickBooks format; Excel is not listed [16].
- The Google Calendar setup guide runs through Zapier [19].

## Sources

1. [Hubstaff Pricing Plans](https://hubstaff.com/pricing), Hubstaff, accessed 2026-10-08
2. [Plans and pricing](https://support.hubstaff.com/new-pricing-and-plans/), Hubstaff Help, accessed 2026-10-08
3. [About Hubstaff's per-seat pricing](https://support.hubstaff.com/per-seat-pricing/), Hubstaff Help, accessed 2026-10-08
4. [Hubstaff downloads](https://hubstaff.com/download), Hubstaff, accessed 2026-10-08
5. [Hubstaff integrations](https://hubstaff.com/integrations), Hubstaff, accessed 2026-10-08
6. [Hubstaff security](https://hubstaff.com/security), Hubstaff, accessed 2026-10-08
7. [Keep idle time organization setting](https://support.hubstaff.com/keep-idle-time-organization-setting/), Hubstaff Help, accessed 2026-10-08
8. [Track time offline](https://support.hubstaff.com/track-time-offline/), Hubstaff Help, accessed 2026-10-08
9. [Turn on two-factor authentication (2FA)](https://support.hubstaff.com/turn-on-two-factor-authentication-2fa/), Hubstaff Help, accessed 2026-10-08
10. [Application and URL tracking](https://support.hubstaff.com/application-url-tracking/), Hubstaff Help, accessed 2026-10-08
11. [Team member's guide to timesheet approvals](https://support.hubstaff.com/team-members-guide-to-timesheet-approvals/), Hubstaff Help, accessed 2026-10-08
12. [Creating an invoice: overview](https://support.hubstaff.com/creating-invoice-overview/), Hubstaff Help, accessed 2026-10-08
13. [Set separate pay and bill rates for a user on different projects](https://support.hubstaff.com/set-separate-pay-rates-bill-rates-user-different-projects/), Hubstaff Help, accessed 2026-10-08
14. [Time and activity report](https://support.hubstaff.com/get-report-task-hours/), Hubstaff Help, accessed 2026-10-08
15. [Project-level budgets](https://support.hubstaff.com/project-level-budgets/), Hubstaff Help, accessed 2026-10-08
16. [Export or download reports](https://support.hubstaff.com/export-or-download-reports/), Hubstaff Help, accessed 2026-10-08
17. [Scheduled reports](https://support.hubstaff.com/scheduled-reports/), Hubstaff Help, accessed 2026-10-08
18. [Hubstaff Developer Portal](https://developer.hubstaff.com/), Hubstaff, accessed 2026-10-08
19. [Google Calendar time tracking](https://hubstaff.com/google-calendar-time-tracking), Hubstaff, accessed 2026-10-08
20. [SOC 2 Type II](https://hubstaff.com/soc-2), Hubstaff, accessed 2026-10-08