saasrankedSoftware, ranked on the facts

Productivity

Best project management software

Plan projects, assign tasks and track progress with a small team, in the browser or on a desktop app. 11 project management tools, ranked by points out of 100.

Facts checked 8 Oct 2026 · How we score project management tools

Not scored yet: Microsoft Project.

In short

  1. 1
    ClickUpSmall teams that want many views and features at a low per-seat price
    97/100
    $35/mocheapest paid plan for 5 people
  2. 2
    Teamwork.comSmall agencies and service teams that run client projects
    93/100
    $49.95/mocheapest paid plan for 5 people
  3. 3
    WrikeTeams that want timelines, dashboards and a free starting plan
    90/100
    $50/mocheapest paid plan for 5 people
  4. 4
    AsanaTeams that want planning views and reporting and can pay per user
    88/100
    $54.95/mocheapest paid plan for 5 people
  5. 5
    JiraSoftware and cross-team groups that want boards, timelines and dependencies
    87/100
    $75/mocheapest paid plan for 5 people
  6. 6
    Zoho ProjectsSmall teams that want Gantt charts and timesheets at a low price
    86/100
    $20/mocheapest paid plan for 5 people
  7. 7
    SmartsheetTeams that think in spreadsheets and want Gantt charts and forms
    77/100
    $45/mocheapest paid plan for 5 people
  8. 8
    TrelloSmall teams that want a simple board at a low price
    74/100
    $25/mocheapest paid plan for 5 people
  9. 9
    monday.comTeams that want customisable boards and can meet the 3-seat minimum
    74/100
    $50.34/mocheapest paid plan for 5 people
  10. 10
    BasecampSmall teams and client work that want one flat monthly price
    60/100
    $25/mocheapest paid plan for 5 people
  11. 11
    ProofHubTeams that want one flat price however many people join
    60/100
    $45/mocheapest paid plan for 5 people

How the points add up

Points earned out of the points available in each part of the method.

ProductPrice
of 22		Views
of 12		Planning
of 29		Teamwork
of 13		Security
of 14		Apps and API
of 10		Total
ClickUp19122913141097
Teamwork.com15122913141093
Wrike12122913141090
Asana13122913111088
Jira1312291314687
Zoho Projects2110291010686
Smartsheet612291311677
Trello2212115141074
monday.com131223137674
Basecamp215111031060
ProofHub61223130660

Each project management tool in brief

1. ClickUp

ClickUp suits small teams that want a wide feature set at a low price: five people on Unlimited pay $35 a month, and the free plan has no member cap. Gantt, time tracking, forms, automation and guests are all listed. The catch: SAML single sign-on is limited to Enterprise, and several views on the free plan are trials.

Best for: Small teams that want many views and features at a low per-seat price. Prices, facts and sources

2. Teamwork.com

Teamwork.com suits small client-service teams: the free plan takes 5 people, clients join projects at no extra cost, and time tracking is on every plan. Five people on Basics pay $49.95 a month. The catch: workload planning and intake forms need Accelerate, and single sign-on is listed only on Enterprise.

Best for: Small agencies and service teams that run client projects. Prices, facts and sources

3. Wrike

Wrike suits small teams that want Gantt charts and a shareable dashboard: five people pay $50 a month on Team. The Free plan covers boards and tables. The catch is that time tracking, user custom fields, SAML sign-in and two-step sign-in sit on Pinnacle or Apex, which are quote-only.

Best for: Teams that want timelines, dashboards and a free starting plan. Prices, facts and sources

4. Asana

Asana suits small teams that need planning views, forms and dashboards on the first paid plan. Five people pay about $55 a month on Starter, billed yearly. The catch is the free plan, which allows only two users, and workload and time tracking, which need the $24.99 Advanced plan. SAML single sign-on is an Enterprise feature.

Best for: Teams that want planning views and reporting and can pay per user. Prices, facts and sources

5. Jira

Jira suits teams that plan work on boards and timelines and want a free start for up to 10 people. Annual billing is by tier, so a team of 5 pays the 10-user price of $900 a year on Standard. The time-tracking help article describes manual logging and mentions no timer. The pricing page lists only iOS and Android apps.

Best for: Software and cross-team groups that want boards, timelines and dependencies. Prices, facts and sources

6. Zoho Projects

Zoho Projects suits small teams on a tight budget: five people on Premium pay $20 a month, and the free plan takes 5 users. Timesheets and workload reports sit on paid plans. The catch: free users get 3 projects, cross-project workload needs Enterprise, and the vendor's pages list no Windows or macOS app.

Best for: Small teams that want Gantt charts and timesheets at a low price. Prices, facts and sources

7. Smartsheet

Smartsheet suits small teams that want Gantt charts, dependencies and forms at $45 a month for five people on Pro. The catch is the lack of a free plan, and Pro is open to new customers only. Workload tracking needs Business, SAML sign-in needs Enterprise, and time tracking needs a separately quoted add-on.

Best for: Teams that think in spreadsheets and want Gantt charts and forms. Prices, facts and sources

8. Trello

Trello suits small teams that want boards, custom fields and automation at a low price: five people pay $25 a month on Standard. The free plan covers up to 10 collaborators. The catch is planning depth: Trello says it has no built-in task dependencies, and its pages show no workload view, time tracking or forms. In 2024 an API was abused to link emails to about 15 million profiles.

Best for: Small teams that want a simple board at a low price. Prices, facts and sources

9. monday.com

monday.com suits teams of three or more who want flexible boards and are happy to pay per seat: five seats on Basic cost 45 euros a month, billed yearly. Planning views arrive on Standard and dependencies and time tracking on Pro. The catch is that the free plan stops at 2 seats, paid plans start at 3, and the pricing page does not show SAML single sign-on or a workload view.

Best for: Teams that want customisable boards and can meet the 3-seat minimum. Prices, facts and sources

10. Basecamp

Basecamp suits small teams that want a predictable flat price: five people pay $25 a month on Freelancer, and a Free plan covers 5 users with one project. It has boards, a calendar and client access, but no task timeline, custom fields or request forms are described, and it does not support SSO. Freelancer is limited to 3 active projects.

Best for: Small teams and client work that want one flat monthly price. Prices, facts and sources

11. ProofHub

ProofHub suits teams that would rather pay one flat price than count seats: Essential is $45 a month for unlimited users, so five people pay $45. Most planning and client features are listed. The catch: there is no free plan, Ultimate Control rises to $135 after three months, and its vendor pages name no SOC 2, ISO 27001, SSO or two-factor sign-in.

Best for: Teams that want one flat price however many people join. Prices, facts and sources

Every fact, side by side

Each row is one rule of the method and the points it is worth. "–" means the vendor does not publish it, which earns nothing.

Rule (points)ClickUpTeamwork.comWrikeAsanaJiraZoho ProjectsSmartsheetTrellomonday.comBasecampProofHub
Cheapest paid plan for 5 people (12)$35/mo$49.95/mo$50/mo$54.95/mo$75/mo$20/mo$45/mo$25/mo$50.34/mo$25/mo$45/mo
Free plan (6)YesYesYesYesYesYesNoYesYesYesNo
People on the free plan (4)10005–2105–1025–
Board view (3)YesYesYesYesYesYesYesYesYesYesYes
Timeline or Gantt view (7)YesYesYesYesYesYesYesYesYes–Yes
Calendar view (2)YesYesYesYesYes–YesYesYesYesYes
Task dependencies (7)YesYesYesYesYesYesYesNoYes–Yes
Workload view (6)YesYesYesYesYesYesYes––YesYes
Built-in time tracking (5)YesYesYesYesYesYesYes–YesYesYes
Custom fields (5)YesYesYesYesYesYesYesYesYes–Yes
No-code automation rules (6)YesYesYesYesYesYesYesYesYes––
Guest access for clients (5)YesYesYesYesYesYesYesYesYesYesYes
Request forms (3)YesYesYesYesYes–Yes–Yes–Yes
Reports and dashboards (5)YesYesYesYesYesYesYes–YesYesYes
SOC 2 Type II or ISO 27001 (7)YesYesYesYesYesYesYesYesYes––
SAML single sign-on (4)YesYesYesYesYes–YesYes–No–
Two-step sign-in (3)YesYesYes–YesYes–Yes–Yes–
Apps (8)4 of 44 of 44 of 44 of 42 of 42 of 42 of 44 of 42 of 44 of 42 of 4
Public API (2)YesYesYesYesYesYesYesYesYesYesYes

Head to head

We read each vendor's own pages, record every fact with its source and date, and score it by the rules on how we score project management tools. A tie goes to the lower price. Project and task tools for small teams, sold per user or per team. Tools must run on Windows in a browser or app. Prices are for a team of 5 on the cheapest paid plan with a published price. A line that says 'on at least one plan' also counts quote-only plans. Note apps and to-do apps are left out. Vendor claims about speed or quality are shown on product pages but never scored. Prices are in US dollars before tax.